Senior Administrative Assistant, FT

Senior Administrative Assistant, FTA (UNHCR)

Location : Kyiv, UKRAINE
Application Deadline : 06-Nov-15
Type of Contract : FTA Local
Post Level : GS-5
Languages Required :
Expected Duration of Assignment : Fixed term appointment for 1 year with possible extension upon satisfactory performance

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Background

OPERATIONAL CONTEXT
The Senior Administrative Assistant normally has no direct supervisory functions though it rests upon the supervisor of the post to make time specific arrangements subject to a given situation. The incumbent will always function under direct supervision of a Senior Officer often Administrative Officer or Administrative/Finance Officer, who is required to monitor the performance of the incumbent and provide regular guidance. S/he may liaise with local suppliers and/or officials and/or Implementing Partners (IPs) on routine subject matters under the direction of the supervisor.

Duties and Responsibilities

Assist in interpreting and processing of entitlements, issuance of contracts and maintenance of various personnel records and files;
Attend meetings on day-to-day admin matters; administer the movement of UNHCR staff members and monitor their attendance records, leave plans, overtime and visa requirements;
Search office files and records relating to a variety of topics for information and reference.Select information and records in specified format or on the basis of general instructions for use by others in preparing reports, correspondence, technical papers, project or programme plans and general reference documents;
Assist in requisition of office supplies, equipment and arrange for distribution together with the appropriate inventory records;
Assist in administrative formalities related to travel arrangements and issuance/ renewal of visas, licences, travel arrangements and other similar documents;
Draft correspondence and reports, as required, on general administrative or specialized tasks which may be of a confidential nature within the assigned area of responsibility; Type correspondence, documents and reports, some of which may be highly confidential;
Arrange appointments and maintain supervisor's calendar, receive visitors, place and screen telephone calls and answer queries with discretion; Keep lists of names, addresses and telephone numbers of ministers, government officials and members of the diplomatic corps;
Assist the management to organise and run UNHCR Office and Residential (wherever applicable) compounds;
Facilitate various official missions of UNHCR staff and other persons of concern to UNHCR;
Prepare attestations and certificates required by the staff members for signature of senior officer;
Assist in processing MIP and various other claims by UNHCR staff and other clients of UNHCR;
Any other responsibilities/functions deemed necessary or as delegated by the Head of the office and/or Supervisor in order to meet the level of the services in the organization.

Competencies

Managing Resources;
Analytical Thinking;
Planning and Organizing.

Required Skills and Experience

ESSENTIAL MINIMUM QUALIFICATIONS AND PROFESSIONAL EXPERIENCE REQUIRED
Completion of Secondary education or equivalent technical or commercial school with certificate/training in Business Administration, Finance, Office Management, Human Resources or other related field;
Minimum 5 years of job experience relevant to the function;
Computer skills (MS office and People Soft applications).
LANGUAGE:
Fluency in English, Ukrainian and Russian.
DESIRABLE QUALIFICATIONS & COMPETENCIES:
Knowledge in UNHCR Admin and financial rules, procedures and processes;
Knowledge and working experience of MSRP (Peoplesoft);
Completion ofUNHCR learning programmes or specific training relevant to functions of the position.
Application Instructions:
Interested applicants should forward the UN personal history form
(P-11) with a covering letter in English explaining their interest in the position to the:
e-mail: [e-mail]
by indicating the post title and position number they are applying for in the subject line.
UN personal history form (P-11) may be loaded at http://unhcr.org.ua/attachments/article/72/P_11.doc
External candidates must be legally present in Ukraine at the time of application, recruitment and hire.
Only short-listed applicants will be contacted, no late applications will be accepted. Engagement is needed immediately.
UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

Результаты (английский) 2:

Senior Administrative Assistant, FTA (UNHCR) Location: Kyiv, UKRAINE Application Deadline: 06-Nov-15 Type of Contract: FTA Local Post Level: GS-5 Languages ​​Required: Expected Duration of Assignment: Fixed term appointment for one year with possible extension satisfactory performance upon REFER APPLY NOW A FRIEND Background OPERATIONAL CONTEXT The Senior Administrative Assistant normally has no direct supervisory functions though it rests upon the supervisor of the post to make specific arrangements time subject to a given situation. The incumbent will always function under direct supervision of a Senior Officer often Administrative Officer or Administrative / Finance Officer, who is required to monitor the performance of the incumbent and provide regular guidance. S / he may liaise with local suppliers and / or officials and / or Implementing Partners (IPs) on routine subject matters under the direction of the supervisor. Duties and Responsibilities Assist in interpreting and processing of entitlements, issuance of contracts and maintenance of various personnel files and records; Attend meetings on day-to-day admin matters; the movement of administer UNHCR staff members and monitor their attendance records, leave plans, overtime and visa requirements; Search office files and records relating to a variety of topics for information and reference.Select information and records in specified format or on the basis of general instructions for use by others in preparing reports, correspondence, technical papers, project or programme plans and general reference documents; Assist in requisition of office supplies, equipment and arrange for distribution together with the appropriate inventory records; Assist in administrative formalities related to travel arrangements issuance and / renewal of visas, licences, travel arrangements and other similar documents; Draft correspondence and reports, as required, on general administrative or specialized tasks which may be of a confidential nature within the assigned area of responsibility; Correspondence Type, documents and reports, some of which may be highly confidential; Arrange appointments and maintain supervisor's calendar, receive visitors, place and screen telephone calls and answer queries with discretion; Keep lists of names, addresses and telephone numbers of ministers, government officials and members of the diplomatic corps; Assist the management to organise and run UNHCR Office and Residential (wherever applicable) compounds; Facilitate various official missions of UNHCR staff and other persons of concern to UNHCR; Prepare attestations and certificates required by the staff members for signature of senior officer; Assist in processing MIP and various other claims by UNHCR staff and other clients of UNHCR; Any other responsibilities / functions deemed necessary or as delegated by the Head of the office and / or Supervisor in order to meet the level of the services in the organization. Competencies Managing Resources; Analytical Thinking; Planning and Organizing. Required Skills and Experience ESSENTIAL MINIMUM QUALIFICATIONS AND PROFESSIONAL EXPERIENCE REQUIRED Completion of Secondary education or equivalent technical or commercial school with certificate / training in Business Administration, Finance, Office Management, Human Resources or other related field; Minimum 5 years of job experience relevant to the function; Computer skills (MS office and People Soft applications). LANGUAGE: Fluency in English, Ukrainian and Russian. DESIRABLE QUALIFICATIONS & COMPETENCIES: Knowledge in UNHCR Admin and financial rules, procedures and processes; Knowledge and working experience of MSRP (Peoplesoft); Completion ofUNHCR learning programmes or specific training relevant to functions of the position. Application Instructions: Interested applicants should forward UN personal history the form (P-11) with a covering letter in English explaining their interest in the position to the: e-mail: [e-mail] by indicating the post title and number position they are applying for in the subject line . UN personal history form (P-11) may be loaded at http://unhcr.org.ua/attachments/article/72/P_11.doc External candidates must be legally present in Ukraine at the time of application, recruitment and hire . Only short-listed applicants will be contacted, no late applications will be accepted. Is needed immediately Engagement. UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees). UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

Результаты (английский) 3:

senior administrative assistant, fta (unhcr)

location: kiev, UKRAINE
application deadline: 06 nov 15
type of contract: fta local
post level, gs 5
.
in an expected duration of Assignment: fixed term appointment for one year, with possible extension and nothern performance

REFER a friend APPLY now




CONTEXT operational backgroundthe senior administrative assistant normally has no direct supervisory functions when it rests upon the supervisor of the post to make time specific arrangements subject to a given situation. the incumbent will always function under direct supervision of a senior officer (administrative officer or administrative / finance officer.who is required to monitor the performance of the incumbent and provide regular guidance. s / he may liaise with local suppliers and / or officials and / or implementing partners (IPs) on hard subject matters under the direction of the supervisor.



duties and responsibilities assist in interpreting and processing of entitlements,issuance of contracts and maintenance of various personnel records and files;
attend meetings on day - to - day admin matters; administer the movement of unhcr staff members and monitor their attendance records, leave for, overtime and visa requirements;
search office files and records relating to a variety of topics for information and reference.select information and records in the specified format or on the basis of general instructions for use by others in preparing reports, correspondence, technical papers, project or programme plans and general reference documents; - assist in requisition of office supplies, equipment and arrange for distribution together with the appropriate inventory records;.assist in administrative formalities related to travel arrangements and issuance / renewal of entries, licences, travel arrangements and other similar documents;
draft correspondence and reports, as required, on general administrative or specialized tasks which may be of a confidential nature within the assigned area of responsibility; type correspondence, documents and reports.some of which may be highly confidential;
arrange / appointments and maintain supervisor's calendar, receive visitors, place and screen telephone calls and answer queries with discretion; keep lists of names, addresses and telephone numbers of ministers, government officials and members of the diplomatic corps;.assist the management to an and run unhcr office and residential (wherever applicable) compounds;
facilitate various official missions of unhcr staff and other persons of concern to unhcr;
Prepare attestations and certificates required by the staff members for signature of senior officer; - assist in processing mip and various other claims by unhcr staff and other guests of unhcr;.any other responsibilities / functions deemed necessary or as delegated by the head of the office and / or site in order to meet the level of the services in the organization.




Competencies managing resources; analytical thinking;
planning and organizing skills and experience required.



ESSENTIAL MINIMUM QUALIFICATIONS and professional translation certification REQUIRED
the of secondary education or equivalent technical or commercial school with certificate / training in business administration, finance, office management, human resources or other related field; - minimum 5 years of job experience relevant to the function;
computer skills (ms office and people soft applications).

Fluency LANGUAGE: in english, german and english.
DESIRABLE QUALIFICATIONS & COMPETENCIES:
knowledge in unhcr admin and financial rules, procedures and processes;
knowledge and working experience of msrp (peoplesoft);
the ofUNHCR learning programmes or specific training relevant to functions of the position.

Interested application instructions: applicants should forward the un personal history form.(p - 1) with a covering letter in english out their interest in the position to the:
e-mail: vacancy @ unhcr.org
by indicating the post title and position number they are applying for in the subject line.
un personal history form (p - 1) may be downloaded at http: / / unhcr.org.ua / attachments / article / 72 / p _ 11.doc
external candidates must be legally present in ukraine at the time of application.recruitment and where.
only short - listed applicants will be contacted, no late applications will be accepted. engagement is needed immediately. "the unhcr does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).

undp is committed to achieving workforce diversity in terms of gender, nationality and culture.individuals from minority groups, indigenous groups and persons with disabilities are encouraged balconies to apply. all applications will be treated with the strictest confidence. "